Companies are not spared from the pressure of artificial intelligence (AI). Of course, it is not AI that exerts this pressure, but rather civil society and collaborators.
Some people want the latest technologies and have the possibility of using tools from their domestic daily work at work. Others are wary of it and either fear to lose autonomy, or not to have the knowledge necessary to use these same technologies. Disparities in perception that can ultimately impact the well-being of employees and the culture of the company.
However, “IA or not IA”, that is not the question. The real question would rather be: how to benefit from AI in everyday tasks? Because nowadays, there are few solutions and technologies of which we do not praise the boosted features at AI. To take advantage of it without being afraid, you have to put the AI in its right place: that is to say, make it a precious, but invisible help.
The invisible at the heart of business culture
Take the height: the real benefit of the use of AI is the time saving on certain time -consuming and repetitive tasks, in particular on the research and analysis of information and documents.
The use of “infused AI” tools therefore fits perfectly into several fundamental values of modern companies: efficiency, security, innovation, agility or collaboration, to name a few. Corporate culture, often described as the soul of the company, is a very concrete concept made up of both its values and its practices. In this context, it becomes obvious that IA solutions have a role to play in improving the performance of employees and will positively impact all the culture of the business. For example, collaboration is more effective with the instant sharing of digitized documents.
AI at the service of daily practices of the company
Of course, it is not enough to write the values of the company on its walls so that they come to life on a daily basis. The workspace of organizations (both physical and virtual) is a good indicator of their corporate culture. Small daily tasks, whose documentary management, necessary but too often time -consuming, are the subject of discussions between employees around the coffee machine.
Indeed, companies must process an increasing volume of information and documents every day. Traditional methods, often long and sources of human errors, are no longer enough to meet the requirements of a modern society. They represent high and indirect costs high, while not meeting the needs of sharing, traceability and confidentiality.
It is not a question of turning up the habits of all employees by equipping themselves with complicated solutions. As mentioned above, some still have fears that must be raised. Rather, it involves selecting familiar document management tools used on a daily basis (scanner, multifunction printers-MFP-, photocopier, etc.), whose features have been improved thanks to AI to simplify each step of the process. These tools are designed to integrate the habits of employees, allowing them to gain autonomy and efficiency. They release time, which they can devote to tasks aligned with the fundamental values of the company.
The training of employees on the functioning of the various tools is essential so that none of them feel excluded and that they can all access the flexibility offered by such tools. It is also a necessity to remove fears that could remain.
AI at the RGPD service and access to information
Certain tasks of document management can be stressful and cause delays in their execution, because conventional methods have their limit. Indeed, the need for strict protection and security (GDPR, data security) can exert some pressure on employees, while slowing the execution of their work.
Manual tasks, in addition to being long to perform, increase the risk of human errors. These can be omissions, creation of duplicates, or bad classifications of documents. Their discovery can have more or less serious consequences, ranging from the fine for non-compliance with the cessation of activity of the whole company following a data violation. And employees are well aware of this.
Using advanced AI technologies in document management therefore improves productivity and guaranteeing compliance while simplifying access to information. For example, it is no longer to prove that AI’s capacities in risk analysis allow proactive management of vulnerabilities or even the detection of anomalies in documents. It may be missing data or inconsistencies that a human eye could pass, even informed. With the intelligent research features, employees quickly access documents, face less situations of frustrations and stress. Anyone can be faced with the urgency of having to find an important document. If the latter has been poorly classified, or happens to be a small part of a very large document, the time required to research implies that stress and pressure rise on the one who is responsible for it.
The use of AI technologies, in particular in document management tools, allows the realization of several fundamental values that are found in modern companies: efficiency, security, sustainability, innovation, or collaboration. Far from being complicated to use, these tools are levers to improve business culture and its overall performance while meeting the challenges of current society.
